There are some fantastic free PDF editors around, so we've rounded up the very best to make your life easier.

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PDF documents are designed to look and behave exactly the same way on any device. That makes it a brilliant format for sharing, but editing them is another matter. Most office software and photo editors let you export documents in PDF format, but editing requires a dedicated tool. That's because PDF was initially a proprietary format owned by Adobe, and it still owns some of the technologies associated with it. Other companies can license those technologies, but only for a fee that's usually passed on to you – the user.

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There aren’t many free PDF editors, and even fewer that won’t leave your documents with unsightly watermarks. That's why we've hand-picked the very best free PDF editors, which offer all the tools you need and won't spoil your work with unsightly watermarks.

1. Apowersoft Online PDF Editor

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Apowersoft Online PDF Editor is a powerful PDF editor that's free to use, and runs in any modern web browser.

Before you can use the online PDF editor, you’ll need to click ‘Launch online’ and download Apowersoft’s launcher – a browser add-on. This take a little extra time, but the effort is well worth it.

The PDF editor will open outside your current browser window. You can edit text – very unusual for a free PDF editor, and very handy.

Text won’t always flow the way you’d like it to, so you may need to spend some time tweaking alignment and text box size, but it’s very impressive for a free PDF editor. Your exported PDFs won’t be watermarked either. We're converted.

2. SmallPDF

A compact but powerful PDF editor

SmallPDF is a cloud-based PDF editor, which means it can be used through any device using an internet browser.

It uses a simplified interface to make it easy to edit or add text, as well as drawings or images. Using drag and drop, you can add or remove content as required.

It also comes with a PDF to Word editor, which means if you need to make more detailed edits in a Word doc you can, and even better is that formatting should be preserved.

Uploads and edits are made securely via SSL, so you don't need to worry about third-parties accessing your PDF documents, which could be a concern if the information in them is confidential.

You can also use SmallPDF to fill in forms, esign, unlock, or protect a PDF. Files can be imported directly from online storage providers such as Google Drive and Drop Box.

Overall, SmallPDF is a compact but powerful PDF editor, that should be able to help you achieve most initial edits required, with the helpful doc conversion for more complicated edits.

While it's not free to use continuously, there is a 14-day free trial, which can be useful if you only need to get a few documents edited. After that, pricing begins from around $5 per month.

2. PDF-XChange Editor

Another superb tool for editing text in PDFs, with built-in OCR

If you need to edit the text in a PDF, PDF-XChange Editor is ideal. It lets you retype, delete, and reformat text, and adapts well if the document uses a font that isn’t installed on your PC. You can also attach comments, split PDFs, and extract pages.

One of PDF-Xchange Editor’s best features is the ability to use OCR to recognize text in scanned documents – ideal if you only have a printout rather than the original file (a handout from a lecture, for example).

Some of the features visible in the menus and toolbars are only available in the premium version of the software, PDF-XChange Editor Plus, but you can easily hover your mouse pointer over an icon to find out if it’s included.

If you go ahead and use a premium tool anyway (adding polygonal shapes or new text boxes, for example), your document will be watermarked. Look out for a warning message underneath the main toolbar before saving your work, just in case.

The paid-for downloads, PDF-XChange Editor costs $43.50 (£35) for the normal version, but for additional features such as form creation and use you will need to buy PDF-XChange Editor Plus, which costs $54.50 ($48).

3. Sejda

An online-only free PDF editor with a great choice of tools

Free online PDF editor Sejda offers an excellent range of tools, with an added layer of security: all files are deleted from its servers after five hours.

You can add text, images and links, sign documents, add annotations, and insert ellipses and rectangles. There’s also a ‘whiteout’ option, though this simply draws a white rectangle – it doesn’t remove any data. There’s no OCR either, so you won’t be able to edit text in scanned PDFs.

When you’ve finished editing, click ‘Apply changes’ and you’ll be able to download the document, send it to Dropbox or Google Drive, delete it, or access a shareable link. The link will expire after seven days.

There are limits on the free service: every hour, you can process no more than 200 pages or 50MB data (whichever comes first) and perform no more than three tasks. That’s pretty generous, but if you need to perform more tasks, there are weekly, monthly and annual passes available.

At $5 (about £4, AU$7), a weekly pass would work out quite expensive over a long period, but is perfect if you’ll only be needing the full tool for a short time and don’t want to commit to a longer subscription.

5. PDFescape

A free online PDF editor that lets you add new text and images

There are two versions of the PDFescape PDF editor: a free web app and a premium desktop program. Here we're using the online editor; if you download the desktop software, you'll only receive a trial of the premium edition. It's suitable for Chrome, Firefox, Edge, Internet Explorer, Opera and Safari, and will probably work fine on other Chromium-based browsers too.

PDFescape's online editor lets you create new text boxes on the page, but unless you upgrade to the full desktop software there's no way to edit existing text either, you you can create simple geometric shapes and – as with Sedja, above – add white rectangles to obscure parts of the document when it's printed.

PDFescape lets you select a picture from your PC, then drag a rectangle to insert it. You can insert text fields too, enabling you to create simple forms – a rare and welcome feature for a free PDF editor.

• Check out our guide to the best free PDF to Word converters

In many authoring applications,you can use the Print command with the Adobe PDF printerto convert your file to PDF. Your source document is converted to PostScriptand fed directly to Distiller for conversion to PDF, without manually startingDistiller. The current Distiller preference settings and AdobePDF settings are used to convert the file. If you’reworking with nonstandard page sizes, create a custom page size.

Note:

(Windows)For Microsoft Office documents, the Adobe PDF printerdoes not include some of the features that are available from PDFMaker.For example, you cannot create bookmarks and hyperlinks using the AdobePDF printer. If you’re creating a PDF from a MicrosoftOffice document and you want to use these features, usePDFMaker.

The Adobe PDF printercreates untagged PDFs. A tagged structure is required for reflowingcontent to a handheld device and is preferable for producing reliable resultswith a screen reader.

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Open the file in its authoring application,and choose File > Print.

Click the Properties (or Preferences) button to customizethe Adobe PDF printer setting. (In some applications,you may need to click Setup in the Print dialog box to open thelist of printers, and then click Properties or Preferences.)

Note:

Your PDF is saved in the folder specified by the settingof the Adobe PDF Output Folder in the Preferencesdialog box; the default location is My Documents. If you specifyPrompt For Adobe PDF Filename, then a Save As dialogopens when you print.

The method for creating PDFs using the Printcommand changed in Mac OS v10.6 SnowLeopard with Acrobat 9.1 and later. The following proceduredescribes the method in both Snow Leopard and earlier versions of MacOS X.

Open the file in its authoring application, andchoose File > Print.

Choose Save As Adobe PDF from the PDF menu at the bottom of the dialog box.

For Adobe PDF Settings, chooseone of the default settings, or customize the settings using Distiller.Any custom settings that you have defined are listed.

For most users, the default Adobe PDF conversionsettings are adequate.

For After PDF Creation, specify whether to open the PDF.

Select a name and location for your PDF, and click Save.

Note:

By default, your PDF is saved with the same filenameand a .pdf extension.

Printing preferences apply toall applications that use the Adobe PDF printer, unlessyou change the settings in an authoring application by using the Page Setup,DocumentSetup, or Print menu.

Note:

The dialog box for settingprinting preferences is named Adobe PDFPrinting Preferences,Adobe PDF Printing Defaults, or Adobe PDFDocumentProperties, depending on how you access it.

• Open the Printers windowfrom the Start menu. Right-click the Adobe PDF printer,and choose Printing Preferences.

• In an authoring application such as Adobe InDesign, chooseFile > Print. Select Adobe PDF as theprinter, and click the Properties (or Preferences) button. (In someapplications, you may need to click Setup in the Print dialog boxto access the list of printers, and then click Properties or Preferencesto customize the Adobe PDF settings.)

PDF-specific options appear on the Adobe PDF Settings tab. The Paper Quality tab and Layout tab contain other familiar options for the paper source, printer ink, page orientation, and number of pages per sheet.

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Note:

Printing Preferences are different from printer Properties. The Preferences include Adobe PDF-specific options for the conversion process; the Properties dialog box contains tabs of options that are available for any type of printer.

Select a predefined set of options from the DefaultSettings menu or click Edit to view or change the settingsin the Adobe PDF Settings dialog box.

To addsecurity to the PDF, choose one of the following options, or clickEdit to view or change the security settings:

Opens the Adobe PDF - Security dialogbox each time you create a PDF using the Adobe PDF printer.Specify settings in the dialog box.

Uses the same security settings that were used the last timea PDF was created using the Adobe PDF printeron your computer.

Choose an output folder for the converted PDF, or click Browseto add or change the output folder. Choose Prompt For AdobePDF Filename to specify a location and filename at thetime of conversion.

Select a custom page size that you have defined.

Automatically starts Acrobat and displays the converted document immediately.

Includes information such as the filename and date and timeof creation.

Rely On System Fonts Only; Do Not Use Document Fonts

Deselect this option to download fonts when creating thePDF. All your fonts will be available in the PDF, but it will takelonger to create it. Leave this option selected if you are workingwith Asian-language documents.

Automatically deletes the log files unless the job fails.

Warns you when you are about to overwrite an existing PDFwith a file of the same name.

In Windows, youcan usually leave the Adobe PDF printer propertiesunchanged, unless you have configured printer sharing or set security.

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Note:

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PrintingProperties are different from printer Preferences. The Propertiesdialog box contains tabs of options that apply to any type of printer;the Preferences include conversion options specifically for the AdobePDF printer.

Open Devices and Printers fromthe Start menu, and right-click the Adobe PDF printer.

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Quit Distiller if it is running, andallow all queued jobs to the Adobe PDF printer tocomplete.

Right-click the Adobe PDF printer,and choose Printer Properties.

Select Adobe PDF Port (WindowsXP) or Adobe PDF Port Monitor (Vista/Windows7) from the list of available port types, and click New Port.

Select a local folder for PDF output files, and clickOK. Then click Close to quit the Printer Ports dialog box.

In the Adobe PDF Properties dialogbox, click Apply, and then click OK.

Note:

For best results, select a folder on thesame system where Distiller is installed. Although remote or networkfolders are supported, they have limited user access and securityissues.

Quit Distiller if it is running, andallow a few minutes for all queued jobs to Adobe PDF tocomplete.
Right-click the Adobe PDF printer,and choose Printer Properties.
Select the default port, Documents, and click Apply.
Select the port to delete, click Delete Port, and thenclick OK to confirm the deletion.

It’s important to distinguish between page size (as defined in the source application’s Document Setup dialog box for your document) and paper size (the sheet of paper, piece of film, or area of the printing plate you’ll print on). Your page size might be U.S. Letter (8-1/2-by-11 in. or 21.59-by-27.94 cm), but you might need to print on a larger piece of paper or film to accommodate any printer’s marks or the bleed area. To ensure that your document prints as expected, set up your page size in both the source application and the printer.

The list of paper sizes available to Acrobat comes from the PPD file (PostScript printers) or from the printer driver (non-PostScript printers). If the printer and PPD file you’ve chosen for PostScript printing support custom paper sizes, you see a Custom option in the Paper Size menu. For printers capable of producing very large print areas, Acrobat supports pages as large as 15,000,000 in. (38,100,000 cm) by 15,000,000 in. (38,100,000 cm).

• Open Devices and Printers or PrinterAnd Faxes window from the Start menu. Right-click the AdobePDF printer, and choose Printing Preferences.

• In an authoring application such as Adobe InDesign,choose File > Print. Select Adobe PDF asthe printer, and click the Properties button. (In some applications,you may need to click Setup in the Print dialog box to open thelist of printers, and then click Properties or Preferences to customizethe Adobe PDF settings.)

In the Adobe PDF Settings tab,click the Add button next to the Adobe PDF PageSize menu.

Specify the name, width, height, and unit of measurement.Click Add/Modify to add the custom page size name to the AdobePDF Page Size menu.

In an authoring application such asAdobe InDesign, choose File > Page Setup.
In the Paper Size pop-up menu,select Manage Custom Sizes.
Specify the name, height, width, and margins. The unitof measurement depends on the system language.

Select the new custom page size from the PaperSize menu.

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